Tag: Business Travel Management

Amsterdam: the city that seamlessly blends historical features with modern efficiency. It’s an ideal destination for business travellers. But that doesn’t mean that navigating a foreign city for work is easy — especially if you are trying to maximise productivity while soaking up the atmosphere.

Whether you are heading to Amsterdam for a quick conference or a week of networking, these top tips will ensure your trip is both smooth and rewarding.

Plan your transport before arrival

Amsterdam’s Schiphol Airport is one of the busiest in Europe and serves as a major international gateway. Once you land, you’ll find the city’s transport system exceptionally well-organised. Taxis are available (but can be expensive), and traffic congestion may slow you down. Instead, consider taking a train from Schiphol directly to Amsterdam Central Station — it’s fast, efficient, and far more economical.

Once in the city, you’ll notice bicycles rule the roads. However, as a business traveller, public transport might be your most reliable option. The tram and metro networks are easy to navigate, and the OV-chipkaart (a reusable public transport card) can simplify your travels. Alternatively, for short distances, walking is often the quickest way to get around in this compact city.

Choose the right accommodation

Your choice of accommodation can set the tone for your entire trip. Amsterdam offers a wide range of hotels and serviced apartments, but for business travellers, proximity to key business districts and meeting venues is crucial.

The Zuidas district, Amsterdam’s financial hub, is a prime location for professionals. It is well-connected to the airport and city centre, making it ideal for those attending conferences or client meetings. Many hotels in this area cater specifically to business travellers, offering meeting rooms, high-speed Wi-Fi, and quiet workspaces. If you prefer a more central location, consider hotels near Amsterdam Central Station for convenient access to transport links and the city’s main attractions.

Make time for networking

Amsterdam is a city that thrives on collaboration and innovation, making it a fantastic place for networking opportunities. If your schedule allows, consider attending industry events, after-work gatherings, or networking meetups. The city has a vibrant business community, and many events are held in English, which makes it easy to connect with professionals from around the world.

Coworking spaces like Spaces Zuidas or WeWork are also excellent for meeting other business professionals. These venues often host workshops and informal gatherings, which could open the door to valuable connections.

Manage your time effectively

Balancing work commitments with exploring the city can be tricky, but it is well worth planning your itinerary in advance. Many of Amsterdam’s key business districts are close to major cultural landmarks, so it’s easy to fit in a bit of sightseeing between meetings.

For instance, if you find yourself near Museumplein, you could spend a quick lunch break admiring the masterpieces at the Rijksmuseum or Van Gogh Museum. Alternatively, an evening canal cruise offers a relaxing way to wind down after a busy day while enjoying Amsterdam’s picturesque views.

Savour the local cuisine

Food is an essential part of any trip, and Amsterdam offers plenty of culinary delights for business travellers. The city boasts a mix of traditional Dutch dishes and international cuisine to suit every palate. For a quick bite, try a broodje haring (herring sandwich) or bitterballen (savoury meat-based snacks) at one of the many local cafés.

If you’re entertaining clients or colleagues, consider booking a table at one of Amsterdam’s fine dining restaurants, such as Ciel Bleu or Rijks, which offer exquisite meals paired with excellent service in a sophisticated setting.

Stay connected

As a business traveller, reliable internet access is non-negotiable. Amsterdam’s hotels, cafés, and coworking spaces typically offer excellent Wi-Fi connectivity, but it’s worth double-checking in advance. If you’ll be working remotely while travelling, consider investing in a local SIM card or portable Wi-Fi device to ensure uninterrupted access to emails, virtual meetings, and important files.

Have a great time away!

Amsterdam is a city that has mastered the art of combining work and play, offering an array of resources to help business travellers succeed. From its efficient transport system and world-class facilities to its welcoming business culture, it’s no wonder Amsterdam is a favoured destination for professionals.

By planning ahead, embracing the local culture, and carving out time to explore, you can turn your next business trip to Amsterdam into a productive and memorable experience.

If you would like any more advice about business travel in Amsterdam, get in touch with the team today and we’d be happy to help.

Dublin, or Baile Átha Cliath, isn’t just the capital of Ireland — it’s also a thriving hub for business, culture, and innovation. Whether you’re attending a conference, sealing a deal, or expanding your network, this vibrant city offers wonderful opportunities for the business traveller.

Navigating Dublin’s unique charm and ensuring your stay is as fruitful as it can be requires some insider know-how. We’ve compiled some actionable tips for business travellers to help you make your trip productive, efficient and rewarding.

1. Organise your transport before you leave

Dublin’s compact city centre is pedestrian-friendly with a robust public transport system that makes getting around the city manageable. However, planning your transportation will save time and also minimise the potential for unforeseen, trip-altering stress.

• Purchase a Leap Card: the Leap Card is a rechargeable travel card that works on buses, trams and trains. You’ll get discounted fares compared to cash payments, and can purchase and top it up at most convenience stores and stations.
• Be wary of rush hour: travelling during rush hour can be unavoidable during some business trips, but if you can, try to avoid travelling between 07:30 -z9:30 and 17:00-19:00. If you do have to travel during these times, make sure to leave earlier to account for unforeseen delays.
• Plan your route in advance: before you attend a meeting, make sure you’ve settled on which route you’re going to take. Any popular map app will give a suggested route and estimated time.

2. Get to know your public transport options

As mentioned, Dublin boasts an efficient public transport system that’s easy to use and well-connected. Knowing your Luas from your DART will ensure business travellers can navigate the city with confidence.

• Luas (Tram System): the Luas is a reliable, quick way to travel across the city. With two main lines (Red and Green), it connects the major areas of central Dublin with the outer neighborhoods.
• DART (Dublin Area Rapid Transit): the DART runs frequently, and you can expect to wait no longer than 15 minutes for the next train on most days. It’s great for reaching coastal areas, travel between north and south, and for a scenic journey around Dublin.
• Buses: Dublin buses provide extensive coverage, but routes can sometimes be confusing. Download the TFI Go (Transport For Ireland) app to track buses in real time and plan your route.

3. Stay central to save time (and energy)

Dublin’s compact nature makes it easy for business travellers to stay close to key business areas. Finding the right hotspot will mean less travel time between meetings, which means more time to prepare. A big portion of Dublin is walkable, so finding the right location might enable you to walk to your meetings, reducing the chances of delays due to traffic or public transport.

• The Green/Grafton Street: right in the thick of things. Close to many major hotspots, but very busy, and can be noisy at night.
• Docklands: known as the ‘Silicon Docks’, this area is home to many tech giants and multinational companies. It’s ideal for those in the tech or finance sectors.
• Temple Bar & City Centre: while famous for its nightlife, Temple Bar and nearby areas have superb boutique hotels, and close proximity to a number of business venues.
• Ballsbridge: this upscale area is home to many embassies and corporate offices. Quiet surroundings with great transport links.

4. Engage with Dublin on a cultural level

Dublin is a unique, vibrant city rich with culture and history. If you’re visiting, you’d be remiss not to make the most of the opportunity. Additionally, demonstrating your engagement with the local culture during business meetings can set a great first impression.

• Experience Irish cuisine: Ireland is known for its incredible local cuisine, from traditional hearty stews to Michelin-starred restaurants offering modern twists on Irish dishes.
• Visit Dublin’s hotspots: if you’ve got the time, short trips to Dublin Castle, Trinity College, or the Guinness Storehouse each offer a uniquely Irish experience. It’s always worth seeking advice from the concierge / locals for top destinations to visit.
• Network, the Dublin way: Dubliners are known for being outgoing, friendly and gregarious. They have an incredible array of authentic pubs, which can be a great place to deepen connections after meetings.

5. Stay safe and secure

Dublin is generally a safe city, but as with any visit to a major hotspot, staying vigilant as a business traveller will increase the likelihood of a hassle-free trip. While you should move carefully in the city, take care not to let this overshadow your trip.

• Mind your belongings: busier areas of central Dublin like Grafton Street and Temple Bar can attract pickpockets. Keep your valuables secure and avoid leaving items unattended.
• Make use of the hotel safe: most hotels offer a safe to securely keep belongings. Consider putting your passport in here, or any other items you won’t need during trips outside.
• Know your numbers: the numbers to contact Ireland’s emergency services are 112 and 999. These can both be used for police, fire and medical services.

Dublin: opportunity abounds for the well-prepared business traveller

Dublin offers fertile ground for business travellers, with its unique blend of culture and opportunity. Getting the most from your time there involves smart planning, research, and a willingness to engage with Dublin on a cultural level.

With the right level of prep, you can turn your business trip into an excursion that is both productive and rewarding.

Have you got a trip to London on the horizon? Don’t miss our top tips for getting the most from your trip to England’s most vibrant city here.

London is a global hub for business, innovation, and culture. Whether you are visiting for a meeting, a conference, or a networking event, the city offers a range of opportunities. However, navigating its bustling streets, managing your time effectively, and ensuring a smooth travel experience can be a challenge for first-time or frequent business travellers.

To help you make the most of your trip, we’ve compiled a list of top tips that will ensure your London business trip is both productive and stress-free.

1. Plan your transport in advance

Getting around London can be overwhelming, especially with the city’s large size and busy nature. However, London’s public transport system is one of the best in the world, and with a little preparation, you can move from one end of the city to the other with ease.

• Use an oyster card or contactless payment: the Oyster card is a smart travel card that provides discounted travel on the London Underground, buses, and trains. You can top up your card online or at any station. Alternatively, you can use a contactless bank card or smartphone app to pay for travel without the need to buy a separate card.
• Avoid peak hours: the morning and evening rush hours (typically 7:30-9:30 am and 5:00-7:00 pm) can be incredibly busy on the Tube. If your schedule allows, try to avoid travelling during these peak times to have a more comfortable journey.
• Consider ride-sharing services: if you’re heading to a more remote location or have a tight schedule, ride-sharing services like Uber are widely available in London, offering a convenient way to travel without the stress of navigating public transport.

2. Stay in a central location

When booking accommodation for your business trip, staying in a central area can make a huge difference to your experience. London is a vast city, and travelling long distances between meetings can quickly eat into your valuable time. Here are some central areas to consider:

• West End: known for its theatres, shopping, and vibrant atmosphere, the West End is ideal for those who want to be close to business venues and entertainment options.
• City of London: as the heart of the UK’s financial district, the City is perfect for business travellers attending meetings with banks, law firms, or professional services companies.
• Canary Wharf: if your business is in the finance or investment sector, Canary Wharf is home to many major banks and businesses, offering easy access to offices and hotels.

3. Schedule downtime and stay productive

While London is an exciting and fast-paced city, it’s important to schedule downtime to maintain your energy levels throughout your trip. Balancing business with relaxation can help you stay focused and productive during meetings.

• Take advantage of hotel facilities: many hotels in London offer great amenities such as gyms, spas, and restaurants. Use these to unwind after a busy day of meetings.
• Find quiet spaces: if you have a few free hours, consider visiting some of London’s tranquil spots, such as Hyde Park, St James’s Park, or the Southbank. These are perfect for a walk or a moment of reflection, helping you clear your mind before your next meeting.
• Utilise business lounges: many hotels and major transport hubs, such as London Heathrow Airport, offer business lounges where you can relax or get work done in a quiet, comfortable environment.

4. Manage your time wisely

One of the keys to a successful business trip is effective time management. With a packed schedule, it’s essential to stay organised and ensure you’re making the most of your time in London.

• Use technology: there are several apps available to help you keep track of your schedule and meetings. Tools like Google Calendar, TripIt, or Microsoft Outlook can help you stay organised and ensure you’re on time for all your appointments.
• Leave buffer time between meetings: London is a busy city, and meetings can often run over. Allowing a buffer between appointments will give you time to travel and adjust if things run late.
• Set realistic expectations: it’s easy to overestimate how much you can achieve in one day. Be realistic about your availability and ensure that your schedule isn’t overloaded with back-to-back meetings.

5. Embrace the local culture

While your business trip will likely focus on meetings and work, don’t forget to embrace the rich culture and history that London has to offer. Taking time to explore the city will not only enrich your experience but can also provide valuable networking opportunities.

• Explore London’s restaurants: London is home to a diverse culinary scene. It’s become one of the greatest hubs of international cuisine in the world, and you’ll have the opportunity to sample the finest of every cuisine in one city.
• Visit iconic landmarks: if your schedule allows, take a short break to see some of London’s iconic landmarks, such as the Tower of London, Buckingham Palace, or the London Eye. These can provide a refreshing diversion and even serve as conversation starters in business discussions.
• Networking opportunities: many industries in London host after-work networking events or business dinners. These are great opportunities to connect with other professionals in your field in a more informal setting.

6. Stay secure and keep safety in mind

Safety is always a priority when travelling for business, and London, as a bustling metropolis, requires some basic precautions to ensure your well-being during your stay. London has had increasing issues with crime, especially around robbery and pickpocketing.

• Keep your belongings secure: London is generally a safe city, but like any major urban area, pickpocketing can be a concern, especially in crowded areas like train stations and tourist attractions. Always keep your valuables secure and be mindful of your surroundings.
• Know emergency contacts: familiarise yourself with the emergency contact numbers for London, including 999 for urgent police, fire, and medical services.

Enjoy everything London has to offer

London offers an incredible environment for business opportunities, but it’s important to be well-prepared to ensure your trip runs smoothly. By planning your transport in advance, staying in a central location, managing your time effectively, and embracing the city’s culture, you can make the most of your business visit.

A little foresight can turn a hectic business trip into a successful and enjoyable experience, ensuring you make the most of your time in one of the world’s most dynamic cities. Safe travels!

Learn more about the world of corporate travel and popular business locations in our news section.

Managing business travel can be a daunting task. With countless bookings, policy adherence, and employee safety concerns, a robust travel management platform becomes indispensable.

As companies strive to streamline their operations, understanding how these platforms can simplify corporate travel is crucial. Here, we delve into five key ways a travel management platform can transform your business travel experience.

1. Centralised access to all travel tools

One of the most significant advantages of a travel management platform is the centralisation of travel tools. Imagine having over 30 applications available in a single, trusted global platform. This setup allows businesses to book travel, access policy documents, and provide feedback seamlessly, all in one place. The convenience of a unified platform ensures that employees spend less time juggling multiple tools and more time focusing on their tasks.

Why it matters:

Centralisation not only saves time but also reduces the likelihood of errors, ensuring that all travel-related activities are handled efficiently.

2. Enhanced safety and risk management

In an era where safety is paramount, a travel management platform offers integrated risk management technology. Businesses can prepare and respond to incidents effectively, ensuring that their employees are never put in harm’s way. From personalised safety advice to global risk assessments, these platforms provide comprehensive support.

Key benefits:

24/7 assistance: immediate help in case of emergencies.

Risk assessments: proactive measures to identify and mitigate potential risks.

This ensures peace of mind for both employers and employees, knowing that their safety is prioritised at all times.

3. Personalised and customisable features

Every business is unique, and a one-size-fits-all approach rarely works in corporate travel. A travel management platform offers customisable dashboards, tailored to suit the specific needs of your company and its employees. From office location preferences to individual traveller needs, the platform adapts to provide hyper-specific tools and recommendations.

Customisation highlights:

Employee preferences: track and save details to enhance the travel experience.

Business needs: customise the platform to reflect company-specific requirements.

This level of personalisation ensures a seamless travel experience, aligning with the company’s goals and employee satisfaction.

4. Data-driven insights for optimised travel

Incorporating data analytics into travel management is a game-changer. A sophisticated platform provides comprehensive insights into CO2 emissions, spending trends, and cost savings. These data-driven insights help businesses optimise their travel strategies, ensuring cost efficiencies while adhering to sustainability goals.

Why it’s important:

Cost management: track and report on spending to identify savings opportunities.

Sustainability: monitor CO2 emissions to align with environmental responsibilities.

By leveraging these insights, companies can make informed decisions, enhancing both their financial and environmental performance.

5. Cost efficiency with dynamic pricing

The rise of dynamic pricing in the travel sector makes it challenging to secure the best deals. However, a travel management platform ensures that businesses get the best price at the time of booking. With data-led insights, companies can optimise their booking strategies, securing the best possible rates every time.

The advantage:

Best price guarantee: confidence in getting the best deal at the moment of booking.

Future optimisation: insights into booking trends for continued cost savings.

This focus on cost efficiency helps businesses manage their travel budgets effectively, contributing to overall financial health.

Simplify corporate travel with an all-in-one platform

An effective travel management platform offers unparalleled convenience, safety, personalisation, data insights, and cost efficiency. By centralising travel tools, enhancing safety measures, providing customisable features, offering data-driven insights, and ensuring cost-effective travel, businesses can streamline their travel management processes.

As corporate travel continues to evolve, adopting a comprehensive platform ensures that companies remain agile, responsive, and efficient. With ACE Travel Management ATG UK, you can focus on growing your business, knowing that your travel needs are expertly managed—explore our suite of technology today.

Travelling for business is about more than just attending meetings and getting through your schedule. For those visiting Hessen, a beautiful and economically important region in Germany, there is a blend of business efficiency and cultural richness to discover. Whether you’re in the heart of Frankfurt for a financial conference or visiting one of the smaller towns for a more relaxed work trip, Hessen offers plenty of opportunities to mix business with leisure.
Below are our top tips to ensure your business trip to Hessen is productive, comfortable, and even enjoyable!

1. Plan your itinerary carefully

A well-organised itinerary is essential for any business trip, especially in a region like Hessen, where there are numerous cities and towns to explore. Whether you’re flying into Frankfurt or arriving by train from another European destination, planning ahead will help you navigate the area with ease.
Try to schedule your meetings around the central location of your accommodation. Hessen has a highly efficient transport network, with the Frankfurt Hauptbahnhof (central station) acting as a major hub, connecting you to other cities like Wiesbaden, Darmstadt, and Wiesbaden. Booking accommodations close to train stations can save valuable time and reduce travel stress.

2. Embrace the efficient German transport system

Germany’s public transportation system is one of the best in Europe, and Hessen is no exception. From fast trains to well-connected trams, you’ll find getting around hassle-free. For business travellers, this means more time for meetings and less time worrying about getting stuck in traffic.
Consider using Deutsche Bahn’s rail service for intercity travel. You can also download the DB Navigator app to track trains in real time, ensuring your journeys run on time. Taxis and ride-sharing services like Uber are available in larger cities, but trains and public transport are often more convenient and cost-effective.

3. Understand the business culture

Germans are known for their punctuality, formality, and professionalism. When meeting business associates in Hessen, it’s important to respect these cultural norms. Being on time for meetings is not just a sign of professionalism — it’s expected. Being late at all in Germany can create a negative first impression.
Always arrive on time, and if you’re running late, make sure to inform the other party well in advance. During meetings, be formal but polite, addressing others by their professional titles unless they ask you to do otherwise. Business attire in Hessen is generally conservative, so pack accordingly.

4. Explore the local cuisine

While you’re in Hessen for work, don’t forget to experience the local culture, and that means enjoying the regional cuisine. Hessen is known for its traditional dishes, such as Handkäse mit Musik (a type of cheese served with onions and vinegar) and Frankfurter Rippchen (pork ribs). Pair these with local apple wine (Apfelwein), a regional speciality often served in the cider-making region of Frankfurt.
If your schedule allows, make time for a meal in a local restaurant or pub. Many traditional taverns in Frankfurt and Wiesbaden offer an excellent mix of business lunch options in a relaxed environment. It’s a great way to build rapport with your business partners while enjoying authentic regional flavours.

5. Utilise coworking spaces

While Hessen is home to large corporations, it’s also an attractive location for freelancers, start-ups, and remote workers. In cities like Frankfurt, Wiesbaden, and Darmstadt, there are several coworking spaces that provide modern facilities for business travellers looking for somewhere to work between meetings.
Look into coworking spaces in advance if you need a quiet, productive place to work during your trip. These spaces often offer flexible rental terms, reliable Wi-Fi, and meeting rooms for quick discussions. Many coworking spaces also provide networking opportunities, so you can connect with local entrepreneurs and fellow business travellers.

6. Take advantage of Hessen’s green spaces

Hessen may be an economic powerhouse, but it also boasts stunning green spaces that are perfect for unwinding after a busy day of meetings. From the expansive Palmengarten in Frankfurt to the Odenwald Forest, you’ll find plenty of opportunities to recharge and experience nature during your stay.
Take a stroll in one of Hessen’s parks or forests after work to de-stress and enjoy the beauty of the region. If you’re near Frankfurt, a walk along the River Main is a great way to unwind. This can help you clear your mind and remain focused on the business ahead, all while enjoying a bit of downtime.

7. Learn about Hessen’s rich history

While you’re in Hessen, don’t miss out on learning about its rich cultural and historical heritage. Hessen has a fascinating mix of medieval castles, charming villages, and cosmopolitan cities. It’s the birthplace of influential historical figures like the Brothers Grimm, and you’ll find plenty of museums, art galleries, and landmarks to explore.
Visit the Römer in Frankfurt, a historic building in the heart of the city’s old town, or take a trip to the castles along the Rhine and Main rivers. These outings will give you a break from business while offering a deeper understanding of the region’s history and culture.

8. Stay connected with local networks

For international business travellers, networking is an essential part of any trip. Hessen is home to numerous business events, conferences, and meetups, particularly in the tech and finance sectors. Frankfurt, for example, is one of Europe’s key financial hubs, with events like the Frankfurt Book Fair and various international finance conventions taking place throughout the year.
Check event calendars and local business networks before you arrive. Attending a conference or seminar in your industry can help expand your professional connections and make your business trip even more productive.

Make the most of your time in Hessen!

Business trips to Hessen offer a unique blend of professional efficiency and cultural richness. By carefully planning your itinerary, embracing the local culture, and making time for some relaxation and exploration, you’ll not only make the most of your work commitments but also enjoy all that Hessen has to offer. 

Whether you’re in Hessen for a quick meeting or a longer stay, following these tips will help you create a balanced, successful trip. Safe travels! While there is a great deal you can do on your own, a corporate travel agency partner can help to reduce costs, save time and make your trips more productive. Get in touch with our team to learn more about what we can do for you.

Travel rules continuously evolve, and the introduction of the UK Electronic Travel Authorisation (ETA) scheme is an especially important change when it comes to travelling to the UK. Whether you’re planning a business trip, a morale-building team holiday or something else entirely, the ETA will soon become an essential part of the UK entry process for corporate and leisure travellers both.

In this blog, we’ll break down what the UK ETA is, who needs one, how to apply, and what the new system means for corporate travel plans.

What is the UK ETA scheme?

The UK ETA scheme is a new electronic travel authorisation that will be required for certain travellers hoping to enter the UK. It’s a pre-travel check that costs £10, which enables the UK government to assess who is entering the country before they even land.

The scheme is part of the UK government’s wider efforts to tighten border security and simplify the entry process for eligible visitors. It will be implemented alongside other existing entry requirements, like traditional passport control and immigration checks, but focuses on ensuring that non-visa nationals are pre-approved to enter the UK.

Who needs an ETA to enter the UK?

Not everyone needs an ETA. The scheme primarily applies to travellers from countries that don’t require a visa for short stays in the UK: such as citizens of the United States, Canada, Australia, Japan, and multiple European countries. 

As of now, citizens from countries within the EU, as well as those who hold a valid UK visa, will not need to apply for one. However, as the system rolls out, more nationalities will be added to the list of those required to apply. 

You will need to apply for an ETA if: 

• You are from a country or territory that currently enjoys visa-exempt status for the UK
• You plan to stay for up to six months for purposes like tourism, business, or transit

How to apply for the UK ETA (and how long it lasts)

The application process for the UK ETA is designed to be simple and efficient. Here’s how you can apply:

1. Apply online: the ETA application will be available online, via the link here. The process shouldn’t take longer than ten minutes in total. You’ll have to provide personal info, travel details, and passport information. 
2. Fee payment: there is a £10 cost associated with the UK ETA. It’s a one-time payment, and it’s processed securely through the online portal.  
3. Approval and confirmation: once your application is submitted, you’ll typically receive a decision within minutes. If approved, your ETA will be electronically linked to your passport. You won’t need a physical visa, as the system will confirm your travel authorisation when you check in with your airline at the UK border. 
4. Validity: your ETA will be valid for 2 years from the date of approval, or until your passport expires. If your passport is renewed, or you get a new one for another reason, you’ll need to apply for a new ETA.

What does the ETA mean for corporate travel to the UK?

While it can be hard to gauge the impact of travel rule changes before they’ve been implemented properly, we don’t envision the UK Electronic Travel Authorisation scheme having too much of an impact on corporate travel. Outside of some alterations to travel policies and procedure, it should hopefully make corporate travel to the UK more streamlined.

It’s worth reiterating that there will be no change for business travellers from many countries within the EU, or those with a valid British visa. But even for corporate travellers coming to the UK from countries that already benefit from visa-exempt status, the ETA will likely have minimal impact.

Corporate travellers who need to apply for a UK visa due to the nature of their trip — such as for specialised work visas or events — will not be impacted by the ETA, as the process for these types of visas will remain unchanged.

Impacts on corporate travel policy and compliance

The introduction of the ETA will likely prompt businesses to tweak their travel policies, to ensure they meet the new requirements. It might be prudent to customise travel policies to include specific instructions for employees on how to apply for the ETA, as well as guidelines for confirming that the ETA has been approved before departing. 

The right travel management software will allow you to customise your corporate travel policies easily and intuitively. For guidance on which travel management software is right for your company, get in touch.

Benefits of the UK ETA scheme

One of the main benefits of the ETA system for corporate travellers is the potential for a smoother entry into the UK. By applying online before departure, travellers should avoid lengthy immigration queues, as their entry will be pre-approved.

For companies managing time-sensitive schedules, an expedited entry process could improve the overall efficiency of travel plans. In theory, the UK ETA should result in business travellers spending less time navigating the UK’s immigration procedures, and more time focusing on productive, work-related activities.

The risks of not successfully applying for an ETA

While the UK ETA is currently not a mandatory requirement for all visitors, it will become compulsory for all eligible travellers. If you or your employees fail to apply for an ETA when required, entry to the UK may be refused upon arrival. It’s crucial to stay updated on the implementation of ETA, and whether or not you or your employees need to apply for one.

Looking ahead

The introduction of the UK Electronic Travel Authorisation (ETA) is a significant but manageable change for many travellers, including corporate travellers. While the process itself is relatively straightforward, businesses must stay informed and adapt their travel policies accordingly to ensure their corporate travel plans remain efficient and compliant. 

Doing so is made significantly easier by partnering with the right travel management company. To book a free demo, get in touch with our team.

In today’s interconnected world, it’s likely that a number of your most pivotal business meetings will happen abroad. While losing the comfort of home turf can be daunting, mastering meetings overseas is crucial for building trust, driving business, and fostering transformative, long-term partnerships.

But impressing clients during meetings abroad involves more than putting on a stellar presentation. Success hinges on understanding cultural nuances, preparing meticulously, and a lot more besides.

The golden rule? Preparation. Let’s dive into 10 actionable tips to ensure your next overseas meeting is a resounding success:

1. Time your arrival strategically

Arriving a day or two before your meeting serves multiple purposes. Not only does it allow you to get the lay of the land, but it also gives your body a chance to adapt to time zone differences.

Doing so will make hitting the other nine points in this list much easier. From practising your presentation to researching local customs, arriving early gives you time to ensure you’re at your best when it matters most.

2. Do your (cultural) homework

Countless business deals have been won — or lost — based on understanding (or ignoring) cultural nuances. From greetings and titles to dining etiquette and sensitive topics to steer clear of, understanding your client’s culture is critical if you want to impress during meetings abroad.

Spend time researching the intricacies of your client’s culture — one of the best ways you can do this is by speaking to colleagues who have knowledge of said culture, or better yet, talking to friends/associates who are part of it themselves. Gaining a deeper understanding will demonstrate respect, and there aren’t many better ways to quickly build rapport with a client.

3. Prepare, prepare, prepare

Thorough preparation is non-negotiable when it comes to the actual execution of your meeting. Beyond understanding your client’s industry and business, tailor your meeting to address their specific needs and challenges — bonus points if you can identify problems that the client themselves haven’t yet anticipated.

Additionally, review your materials multiple times and rehearse thoroughly to ensure accuracy of information, and smooth delivery.

4. Don’t overlook the power of first impressions

First impressions matter. Humans are prone to making snap judgements that are often misplaced or incorrect — as such, a sloppy or inappropriate outfit choice can have real consequences.

The definition of professional attire varies across countries and cultures, but it remains largely the same in major global hotspots. Suit, tie, smart shoes for men, suit jacket, trousers, or a smart skirt for women and heels, for example. But this can vary slightly per country, and it’s important to do your research to ensure your dress is appropriate, and unlikely to cause offence — or a bad first impression.

5. Leverage technology (and do at least one practice run-through)

Clients of all shapes and sizes expect polished, engaging, and informative presentations. Whether you’re using dynamic slides or delivering key data succinctly, leverage the vast array of technology available to you to deliver a presentation that meets the occasion.

Test your devices ahead of time to avoid/mitigate technical issues, and run through your presentation at least once to check it goes smoothly. If a tech hiccup does arise, stay composed; how you handle unforeseen challenges can leave a lasting impression, as we’ll cover in point 9.

6. Don’t be late

While cultural norms and social expectations can differ, there’s one thing that must be observed, regardless of where you are and who you are meeting: punctuality. We covered the importance of first impressions earlier, and arriving promptly is a key part of making a positive one.

To ensure you’re not late, devote some time to planning ahead. Plot out the route from your accommodation to the meeting location, and if you have the time, we’d advise doing a trial run. It’s always good practice to give yourself more time than you need (30 mins to an hour) to account for unforeseen delays.

7. Practice humility

While it’s important to highlight your company’s qualities and the strength of your proposal, displaying the right level of humility, curiosity and deference is also key. Show genuine curiosity about your client’s needs and don’t always presume you have the answer for everything.

Practising humility is a surefire way to impress clients during business meetings abroad, but it’s also a solid rule to follow in everyday life.

8. But be confident when it matters

Striking the appropriate balance between humility and confidence is its own tightrope walk. Knowing when to be assertive and when to be humble is a skill that comes with time, but as a general rule, don’t be afraid to display confidence when discussing your company’s offerings.

You want the value you bring to the table to be as clear as possible, and the best way you can get clients to believe in your proposal is by making it clear you believe in it too.

9. Learn to roll with the punches

While we truly hope that all of your upcoming business meetings go off without a hitch, it’s best to prepare for the eventuality that at some point, something might go wrong.

Whether it’s a flubbed word or phrase, a technical hiccup that momentarily derails a presentation or something else entirely, it’s crucial that you’re able to maintain composure at all times. Mistakes happen, errors occur, and while rigorous preparation reduces the rate of both, it won’t ever rule them out entirely.

Maintaining composure when things go awry will keep the meeting on track, demonstrate your composure, and ultimately validate the trust your client has placed in you and your company.

10. Follow up promptly

Make sure to capitalise on your excellent meeting with a proactive, assured follow-up email. Not only is this courteous, serving as a way to round off the meeting, it also reinforces your professionalism and commitment.

Send a thank you email soon after the meeting, recapping key points, and confirming the next steps. A strong follow-up can solidify the relationship you’ve worked hard to build.

Bonus tip: rely on a trusted travel partner

While we stand by every one of the tips we’ve outlined above, each one is only relevant if you make it to the country you’re visiting, and find a hotel that meets your needs. But managing logistics can be daunting when travelling abroad; it’s a headache that can divert attention and cause trip-altering stress.

A trusted travel management partner like ACE can handle flights, accommodation, and ground transportation, freeing you to focus entirely on your meeting.

Impressing during business meetings abroad: it’s about more than the presentation

Excelling during overseas business meetings involves implementing a number of strategies. Whether it’s understanding cultural nuances, prepping for your presentation, or striking the right balance between confidence and humility, getting it right isn’t easy.

But if you want to take your business to the next level, it’s worth it. For help getting the boring (and utterly crucial) logistics right, chat to our team today.

As businesses and employees become more environmentally conscious, the trend of extending trips to maximise productivity and enjoyment has gained momentum. With the rise of ‘bleisure’—a blend of business and leisure travel—we can see a shift towards a more holistic approach to work trips. 

Here are ten tips to help you strike the perfect balance between work and leisure on your next business trip.

1. Plan ahead to maximise your time

Effective planning is the key to any successful business trip. Before you set off, outline your work commitments and identify potential windows for leisure. By organising your schedule in advance, you’ll ensure that no time is wasted, allowing you to seamlessly transition between professional obligations and personal relaxation.

Pro tip: use digital planning tools to sync your work and leisure activities, ensuring a smooth and efficient itinerary.

2. Choose accommodation strategically

Selecting the right accommodation can significantly impact your ability to balance work and leisure. Opt for hotels that offer amenities like Wi-Fi, meeting rooms, and proximity to key business locations, while also providing easy access to local attractions and leisure activities.

Pro tip: consider eco-friendly accommodations that align with your company’s sustainability goals.

3. Incorporate leisure into your work schedule

Instead of viewing leisure as an afterthought, weave it into your workday. Whether it’s enjoying a local café for a casual meeting or taking a scenic route to your next appointment, integrating leisure can make your work trip more enjoyable and less stressful.

Pro tip: allocate specific time slots for leisure to ensure a well-rounded and fulfilling travel experience.

4. Embrace the rise of longer business trips

As businesses aim to reduce their carbon footprint, the practice of consolidating multiple meetings and tasks into longer trips has become more prevalent. This not only enhances productivity but also provides ample opportunity to explore and unwind.

Pro tip: plan extended stays to reduce travel frequency, allowing for more comprehensive work and leisure experiences.

5. Leverage local experiences

Take advantage of your business trip to immerse yourself in the local culture. Explore nearby attractions, try regional cuisine, and engage with the local community. Not only do these experiences make your trip more memorable, but they also allow you to relax and unwind between business commitments. 

Pro tip: schedule downtime to visit landmarks or participate in cultural activities that interest you.

6. Stay active and healthy

Maintaining a healthy routine while travelling is crucial for balancing work and leisure. Incorporate physical activities such as morning jogs, yoga sessions, or hotel gym workouts to keep your energy levels high and your mind sharp.

Pro tip: choose accommodations with fitness facilities or seek out local parks and trails for outdoor activities.

7. Utilise technology to stay connected

In a world where almost everything is digital, staying connected is easier than ever. Use technology to manage your work tasks remotely, freeing up more time for leisure. Video conferencing, cloud-based collaboration tools, and mobile apps can keep you in the loop without being tethered to an office.

Pro tip: ensure you have reliable internet access and backup communication tools to stay connected wherever you are.

8. Prioritise sustainability

With growing awareness of environmental issues, many businesses are adopting sustainable travel practices. Choose eco-friendly transport options, support local businesses, and reduce waste wherever possible. Sustainable travel not only benefits the planet but also enhances your travel experience.

Pro tip: look for green certifications when booking accommodation and transportation.

9. Network and socialise

Business trips offer unique opportunities to expand your professional network. Attend local industry events, connect with colleagues over dinner, or join community gatherings. These interactions can lead to valuable connections and enrich your overall travel experience.

Pro tip: use social media and professional networks to identify and engage with local business communities.

10. Reflect and recharge

Finally, don’t underestimate the importance of downtime. After a productive day of meetings, take time to relax and reflect. Whether it’s reading a book, meditating, or enjoying a quiet evening walk, ensure you recharge both physically and mentally.

Pro tip: schedule moments of solitude to unwind and maintain a healthy work-life balance.

Blend work and leisure effectively

The rise of bleisure travel presents a unique opportunity to blend work and leisure effectively. By planning thoughtfully, embracing local experiences, and prioritising sustainability, you can transform your business trips into enriching and balanced journeys. 

So, next time you pack your bags for a work trip, remember these tips and make the most of your time away. If you would like to hear more about bleisure and making the most of your business travel, get in touch with us. 

In the constantly evolving world of corporate travel, the right technology is pivotal to ensure cost efficiency, employee happiness, and actionable insights.

Travel management technology offers a level of customisation that helps businesses optimise their reporting and analytics processes, and that upgrade can be genuinely transformative.

A generic, one-size-fits-all solution may work for some companies, but to get the best data and analytics — the kind you can act upon, and use to shape your business for the better — a tailored travel management package is key.

Why customisation matters

Customisation is critically important in the corporate travel industry because every business is different. In this hyper-competitive landscape, companies need to ensure their spending and strategy are optimised. Off-the-shelf reporting and analytics solutions may provide general insights, but still leave a lot to be desired.

Conversely, tailored travel management technology provides a deeper level of insight when it comes to reporting and analytics. This helps businesses align corporate travel strategy with their goals as an organisation; whether that’s cost savings, carbon footprint reduction, or traveller welfare.

With that in mind, we’ve listed 7 ways customisation in travel management tech can revolutionise your reporting and analytics:

1. Cost-efficiency with real-time insights

By customising your travel management system to include real-time reporting, you can track the metrics that matter most to your organisation. With real-time updates on gate changes, flight statuses, and travel disruption, you can ensure your employees are able to adapt on the fly.

This not only eases the stress of business travel for your team, but also prevents potentially costly mistakes or delays caused by employees making hasty, uninformed decisions. From booking last-minute accommodation to avoiding on-the-clock downtime, real-time insights help avoid costly setbacks and keep your workers efficient and productive.

2. Improved forecasting and budgeting

Customised algorithms allow a level of predictive precision that generic tools just can’t compete with. These algorithms will analyse historical data, travel patterns and seasonal trends, and from those inputs generate extremely accurate forecasts.

This level of precision enables businesses to predict upcoming travel costs, identify potential savings, and craft strategic budgets that align with the goals of the organisation. Cutting waste means organisations can spend those renewed budgets on more impactful, ambitious ventures.

3. Better decision-making with granular insights

Customised travel management tech allows for a more granular filtering of data, making it easier than ever to identify trends and optimise processes. Businesses can break down spending by department, region or vendor, to identify inefficiencies and — just as importantly — opportunities.

These granular insights help organisations address specific challenges and locate areas for growth, two things that are much more difficult without a customisable travel management system.

4. Adaptability and versatility

As business priorities change, companies that can duck and weave are best placed to meet variable industry challenges. Customisation allows corporate travel strategy to evolve in tandem with those changes.

As an example, a growing focus on sustainability will require new metrics and new reporting capabilities that off-the-shelf solutions can’t provide.

5. Increased employee satisfaction

Tailored travel management technology — and the boost in reporting and analytics it provides — can drastically improve the travel experience for employees. Customisation can prioritise preferred airlines, hotels, or periods of travel, all while staying within company policy.

6. Improved compliance and risk management

Customised systems can automatically flag non-compliance with travel policies, helping organisations maintain consistent standards. This reduces risks associated with overspending or a breaching of policy guidelines.

7. Seamless integration with existing systems

It’s likely that if you haven’t made the move to a customised travel management system yet, you have a wealth of data that isn’t being utilised to its full potential. Easy integration with travel management technology liberates that important, actionable information, and creates a single source for all your reporting and analytics.

Customisation in travel management technology: future-proofing your reporting and analytics capabilities

As we’ve covered, customisation in travel management technology takes reporting and analytics to the next level, empowering organisations to go beyond surface-level data. With a newly unlocked level of granularity and specificity, businesses can better address organisational needs, with deeper insights, faster decisions, and more productive strategies.

The world is in a constant state of flux, and for companies that engage in corporate travel, the ability to customise their travel management technology — and all the improvements in reporting and analytics that come with that — isn’t just an advantage, but a necessity.