Managing corporate travel can be a complex and time-consuming task for businesses, especially when considering multiple bookings, managing expenses, and ensuring compliance with company policies.
Travel management software can streamline this process, automating tasks and providing valuable insights into travel spend, helping companies save time and money. Explore the best travel management software for businesses and why it’s crucial for efficient corporate travel management.
What is business travel management?
Business travel management refers to the planning, booking, and management of all aspects of corporate travel, including flights, accommodations, ground transportation, and expenses. A well-structured travel management programme ensures employees have seamless travel experiences, while also keeping costs under control and adhering to the company’s travel policies.
Companies of all sizes can benefit from a more structured and streamlined approach to business travel. With the right tools in place, such as travel management software, the process of booking, tracking, and reporting becomes more manageable.
Why use travel management software?
Travel management software offers much more than just booking platforms. They offer all-in-one solutions that simplify booking processes, help manage travel policies, track expenses, and provide detailed reports on travel behaviour and costs. Businesses can greatly benefit from implementing a travel management system, especially when managing multiple employees travelling to various destinations.
By using travel management software, businesses can ensure that their employees are travelling efficiently, economically, and safely. Software also provides visibility into travel spending patterns, helping companies identify areas where savings can be made.
Top travel management software for businesses
Airbnb for work
While many are familiar with Airbnb for leisure travel, Airbnb for work offers tailored solutions for corporate travellers. This platform allows businesses to book a wide range of accommodation types, from short-term rentals to meeting spaces. The major advantage of using Airbnb for Work is the centralisation of bookings—everything is linked to the company’s profile, making it easier for finance teams to manage invoices and track employee stays.
The platform also offers an innovative feature for team-building activities through Airbnb Experiences, allowing for more holistic travel planning. Additionally, its dashboard gives companies a clear view of travel expenses, making it an excellent option for businesses that want flexibility in their travel arrangements.
Google Travel
Previously known as Google Trips, Google Travel helps users plan their trips by consolidating all travel-related information in one place. For business travellers, this means a simplified process of booking flights, hotels, and car rentals, all while being able to view maps, weather conditions, and more.
Google Travel automatically saves information such as flight confirmations and hotel bookings directly to the user’s account. This is ideal for businesses looking to keep all travel details organised, reducing the risk of missing important travel updates or documents.
AirHelp
Though not exclusively designed for corporate travellers, AirHelp can be a valuable tool for businesses, especially when flight delays or cancellations occur. This software informs travellers of their rights and helps them claim compensation if their flights are significantly delayed or cancelled.
For businesses, AirHelp can save time by ensuring that employees are aware of what to do in case of travel disruptions. This added layer of support ensures that employees are well-prepared, even when things don’t go according to plan.
PackPoint
Forgetting to pack an essential item for a business trip can be disastrous. PackPoint helps travellers create customised packing lists based on the destination, weather, and trip duration. It’s a helpful tool that ensures employees are well-prepared for their trips, reducing stress and improving productivity.
For businesses, PackPoint can act as a simple but effective tool to ensure employees are adequately prepared for their travels, preventing any last-minute packing issues that could hinder the success of the trip.
The benefits of partnering with a business travel management company
While travel management software provides great advantages, working with a specialised business travel management company can take your corporate travel to the next level. Our expert team offers bespoke travel management solutions tailored to your company’s specific needs.
At ACE Travel Management ATG UK, we help you leave travel booking worries in the past. Our integrated travel booking system allows you to plan, approve, book, and manage travel arrangements from anywhere, whether at your desk or on the go. With real-time reporting, you can keep track of all company bookings and ensure compliance with your global and location-based travel policies.
From providing access to the latest travel management software to offering personalised service every step of the way, our goal is to streamline your corporate travel process and improve overall efficiency. With our support, your team can focus on their work, while we take care of the travel logistics.
Streamline your corporate travel processes
Selecting the right travel management software is crucial for businesses looking to streamline their corporate travel processes and enhance productivity. Whether you opt for helper tools, like Airbnb for Work, or find a business travel management expert to do everything for you, having software to manage travel can make a significant difference.
If you would like to partner with a specialised business travel management company and experience an added layer of convenience and expertise, get in touch with our team today. Our tailored solutions ensure that every aspect of your business travel is handled efficiently, allowing your team to focus on driving success.