How Customisation in Travel Management Technology Improves Reporting and Analytics

In the constantly evolving world of corporate travel, the right technology is pivotal to ensure cost efficiency, employee happiness, and actionable insights.

Travel management technology offers a level of customisation that helps businesses optimise their reporting and analytics processes, and that upgrade can be genuinely transformative.

A generic, one-size-fits-all solution may work for some companies, but to get the best data and analytics — the kind you can act upon, and use to shape your business for the better — a tailored travel management package is key.

Why customisation matters

Customisation is critically important in the corporate travel industry because every business is different. In this hyper-competitive landscape, companies need to ensure their spending and strategy are optimised. Off-the-shelf reporting and analytics solutions may provide general insights, but still leave a lot to be desired.

Conversely, tailored travel management technology provides a deeper level of insight when it comes to reporting and analytics. This helps businesses align corporate travel strategy with their goals as an organisation; whether that’s cost savings, carbon footprint reduction, or traveller welfare.

With that in mind, we’ve listed 7 ways customisation in travel management tech can revolutionise your reporting and analytics:

1. Cost-efficiency with real-time insights

By customising your travel management system to include real-time reporting, you can track the metrics that matter most to your organisation. With real-time updates on gate changes, flight statuses, and travel disruption, you can ensure your employees are able to adapt on the fly.

This not only eases the stress of business travel for your team, but also prevents potentially costly mistakes or delays caused by employees making hasty, uninformed decisions. From booking last-minute accommodation to avoiding on-the-clock downtime, real-time insights help avoid costly setbacks and keep your workers efficient and productive.

2. Improved forecasting and budgeting

Customised algorithms allow a level of predictive precision that generic tools just can’t compete with. These algorithms will analyse historical data, travel patterns and seasonal trends, and from those inputs generate extremely accurate forecasts.

This level of precision enables businesses to predict upcoming travel costs, identify potential savings, and craft strategic budgets that align with the goals of the organisation. Cutting waste means organisations can spend those renewed budgets on more impactful, ambitious ventures.

3. Better decision-making with granular insights

Customised travel management tech allows for a more granular filtering of data, making it easier than ever to identify trends and optimise processes. Businesses can break down spending by department, region or vendor, to identify inefficiencies and — just as importantly — opportunities.

These granular insights help organisations address specific challenges and locate areas for growth, two things that are much more difficult without a customisable travel management system.

4. Adaptability and versatility

As business priorities change, companies that can duck and weave are best placed to meet variable industry challenges. Customisation allows corporate travel strategy to evolve in tandem with those changes.

As an example, a growing focus on sustainability will require new metrics and new reporting capabilities that off-the-shelf solutions can’t provide.

5. Increased employee satisfaction

Tailored travel management technology — and the boost in reporting and analytics it provides — can drastically improve the travel experience for employees. Customisation can prioritise preferred airlines, hotels, or periods of travel, all while staying within company policy.

6. Improved compliance and risk management

Customised systems can automatically flag non-compliance with travel policies, helping organisations maintain consistent standards. This reduces risks associated with overspending or a breaching of policy guidelines.

7. Seamless integration with existing systems

It’s likely that if you haven’t made the move to a customised travel management system yet, you have a wealth of data that isn’t being utilised to its full potential. Easy integration with travel management technology liberates that important, actionable information, and creates a single source for all your reporting and analytics.

Customisation in travel management technology: future-proofing your reporting and analytics capabilities

As we’ve covered, customisation in travel management technology takes reporting and analytics to the next level, empowering organisations to go beyond surface-level data. With a newly unlocked level of granularity and specificity, businesses can better address organisational needs, with deeper insights, faster decisions, and more productive strategies.

The world is in a constant state of flux, and for companies that engage in corporate travel, the ability to customise their travel management technology — and all the improvements in reporting and analytics that come with that — isn’t just an advantage, but a necessity.

10 Tips for Navigating Airport Security When Travelling for Business

Planning your next business trip abroad? One sure way to make the journey that much easier is getting ready to navigate the (at times) gruelling airport security. Delays, long queues, and unexpected hiccups can throw off even the most experienced traveller’s schedule.

However, with the right preparation and a few simple strategies, you can breeze through security and make your business trip more efficient and stress-free.

We’ve put together 10 practical tips to help you navigate airport security with ease:

1. Check your airline and airport policies in advance

Every airport and airline may have slightly different security protocols. Before you fly, check your departure airport’s guidelines and your airline’s carry-on policies. Knowing the size and weight limits for luggage, as well as any restrictions on liquids and electronics, will save you time and prevent unnecessary repacking at the checkpoint.

2. Keep your travel documents handy

Ensure your passport, boarding pass, and any other required identification are easily accessible. Use a travel wallet or a dedicated compartment in your bag to keep everything in one place. This avoids last-minute fumbling when you reach the security line.

3. Dress smart for security checks

Opt for clothing and accessories that make security checks smoother. Wear slip-on shoes to avoid delays at the scanner, and try not to wear belts, jewellery, or clothing with excessive metal. If you must wear a belt or heavy jewellery, pack them in your carry-on and put them back on after security.

4. Organise your carry-on bag

An organised carry-on makes a world of difference at airport security. Place liquids, gels, and aerosols in a clear, resealable plastic bag and keep them within easy reach. Electronics like laptops and tablets should be packed where they can be quickly removed and placed in a separate tray during screening.

5. Sign up for fast-track security

Many airports offer fast-track security lanes for business travellers or frequent flyers. If your company has a business travel programme, enquire about whether this service is included. Fast-track lanes can significantly cut down waiting times, especially during peak hours.

6. Use travel-friendly accessories

To make your security experience smoother, invest in some travel-friendly accessories. A small travel bottle set to carry liquids and gels, lightweight laptop sleeves, and luggage with easy-access compartments can help you comply with regulations and streamline the process. Keeping everything accessible reduces delays and stress. Bonus point: investing in the right travel accessories makes unpacking at the hotel that much easier too.

7. Avoid carrying prohibited items

Double-check your bags to ensure you’re not accidentally carrying prohibited items such as sharp objects, large batteries, or liquids over the limit. Even items like nail scissors or multi-tools can cause delays and may be confiscated, so review the rules before you pack.

8. Be prepared to remove outer layers

Security often requires travellers to remove jackets, coats, and sometimes even scarves or jumpers. To speed things up, avoid layering up unnecessarily, and be ready to remove outer layers when you approach the scanners.

9. Arrive early and plan for delays

While seasoned business travellers often cut it close, it’s always better to arrive early and allow for unexpected delays. Aim to be at the airport at least two hours before your flight to give yourself plenty of time to get through security and to your gate.

10. Stay calm and follow instructions

Finally, a calm and composed approach will help you get through security efficiently. Listen to instructions from security personnel, follow the procedures, and don’t hesitate to ask questions if you’re unsure about something. A positive attitude can make the process much smoother.

    It’s all in the preparation

    Airport security doesn’t have to be stressful. By planning ahead, staying organised, and knowing what to expect, you can minimise delays and ensure you start your business trip on the right foot.

    Follow these 10 tips, and you’ll be well on your way to becoming a pro at navigating airport security. If you’d like to learn more about making your corporate travel simpler, have a read of our tips on airport do’s and don’ts.

    What is Travel Management Software?

    As corporate travel continues to evolve, managing trips efficiently has become a priority for many businesses. The complexities of booking, tracking and overseeing business travel can be costly, time-consuming and prone to errors without the right tools. 

    Travel management software addresses these challenges head-on, offering a streamlined, automated solution to the usual corporate travel woes. If you’re curious about what travel management software is, what it does, and how it can benefit businesses of all shapes and sizes, our guide has you covered. 

    Travel management software: the basics 

    A travel management system enables businesses to book, track and manage corporate travel. Usually, these capabilities are housed in one bespoke platform, serving as a comprehensive, one-stop-shop for managing corporate travel logistics. 

    By centralising data and providing real-time insights, travel management software helps businesses: 

    • Make informed decisions
    • Enhance employee travel experiences
    • Ensure safety and compliance
    • Save time and reduce operational complexities

    The core features of travel management software

    While travel management software offers a wide array of features, its functionality is built upon a few core pillars that define and power its effectiveness. These foundational elements help businesses customise and enforce company travel policy, maintain control over budgets, and book each stage of the travel journey in one place.

    • Policy customisation: every business has unique travel guidelines for managing employee travel plans and expenses. Travel management systems allow businesses to edit and then enforce these policies automatically, flagging non-compliant bookings to ensure workers adhere to company protocols. 
    • Expense management: managing travel expenses can be a headache, but travel management software simplifies this by automatically capturing receipts, tracking expenses, and generating reports. 
    • Centralised booking: travel management systems often integrate with international travel suppliers, helping businesses compare prices and book flights, hotel and transportation all in the same place. 

    Why is travel management software so important to businesses?

    Corporate travel is a critical component of business operations, enabling companies to build relationships, secure deals, and facilitate employee development. But managing travel efficiently can pose a significant challenge, especially when juggling costs, compliance, and worker satisfaction. This is where travel management software comes in. 

    • Reducing costs: by flagging non-compliant bookings and assessing spending behaviour, travel management software ensures that all travel expenses align with the organisation’s budget. 
    • Improved efficiency: managing business travel manually can be time-consuming, and having to manage multiple different systems for booking and tracking expenses makes errors more likely. By centralising the travel process, these unwieldy processes are automated, reducing error rate and saving time. 
    • Saving opportunity: most travel management systems offer real-time tracking and reporting. This helps identify opportunities for savings, such as optimising travel routes or taking advantage of updated vendor rates, reducing financial waste in the long run. 

    Another major reason travel management software is so important is the various benefits it provides to employees. Read on to find out more…

    Travel management software: a boost for employee satisfaction and safety

    Travel management systems don’t just make corporate travel easier, more efficient, and more cost-effective — they also elevate the experience for employees, and enhance safety. 

    Features like mobile apps, real-time updates, and other user-friendly tools help employees arrange travel within company guidelines. Whether they’re booking a last-minute flight or navigating unexpected changes, travel management software ensures employees have a stress-free travel experience, leading to happier, more productive workers.

    Additionally, many travel management systems offer risk alert tools that provide real-time updates on travel disruptions, health alerts, or geopolitical risks. The state of the world changes every day, and travel management software enables companies to keep their employees safe without devoting significant resources to doing so. 

    Who would benefit the most from travel management software? 

    By now, it’s probably clear that businesses of all shapes and sizes could benefit from travel management software. From small businesses to multinational corporations, managing corporate travel can be a stressful, time-consuming experience — and one most companies want to optimise wherever possible. 

    Whether you’re one of those small businesses trying to reduce cost or a forward-facing company aiming to lessen its carbon footprint, travel management software offers solutions tailored to a wide range of needs. 

    Smaller to mid-sized businesses:

    For smaller organisations, managing expenses effectively can be the difference between a fruitful year and a disastrous one. By automatically enforcing cost-optimised travel policies, travel management software gives smaller to mid-sized organisations the tools they need to operate efficiently, without the need for a large admin team to handle logistics. 

    Large businesses:

    Larger businesses tend to have more complex travel needs, with employees travelling across multiple locations and time zones. By centralising all aspects of travel, travel management systems allow large businesses to oversee the sprawl of daily, weekly or monthly travel with ease. 

    Industries with high travel rates:

    Certain industries like consulting, sales, tech or healthcare demand frequent travel. Travel management software enables businesses in these industries to keep up with that demand, ensuring trips are planned and executed seamlessly. 

    Sustainability-focused businesses:

    Organisations that want to reduce carbon footprint can leverage certain features of travel management systems to identify eco-friendly travel options, such as greener transportation or sustainable accommodations. 

    Travel management software: making business travel easier, cheaper, and safer, one feature at a time

    By handling every aspect of business travel — from booking flights and accommodation, to tracking expenses — travel management software empowers businesses to operate more effectively. Just as crucially, these systems create a seamless, stress-free travel experience for employees, and by enforcing policy guidelines, make it a safer journey too. 

    Whether you’re looking to save time, reduce operational costs, or elevate / safeguard the employee experience, travel management software can provide a range of solutions tailored to your unique needs as a business. 

    Want to learn more about how to build a company travel policy that boosts efficiency and employee safety? We’ve got the guide for you.

    The New Face of Business Travel: Purposeful, Sustainable and Cost-Effective

    From virtual meetings to remote work, it’s no surprise that the business travel landscape has changed dramatically in recent years. The way we conduct business, across a range of sectors and industries has forever changed — and, unsurprisingly, so has the requirements for business travel.

    In this guide, we’ll look at the new face of business travel — taking you through the data to examine what it means to be purposeful with your corporate trips, as well as how this can lead to cost-effective and sustainable business travel practices.

    What is purposeful travel?

    Being purposeful when it comes to business travel involves considering your strategic approach to corporate travel at every level of planning. By outlining specific business goals and objectives, it becomes easier to optimise your trip in a way that helps you to achieve them.

    This goes beyond conventional travel arrangements and places an emphasis on value and outcome. In this way, purposeful travel optimises travel budgets to ensure that every trip contributes meaningfully to the organisation’s success.

    This can look like staying on a trip longer in order to schedule more meetings, booking further in advance to get the best deals, and choosing more sustainable travel options. All of these can help you optimise your budget by achieving business goals that are likely to increase ROI, growing your business and offsetting higher fares in the process.

    Here are just some of the ways that purposeful travel can benefit your business travel programme:

    • Increased ROI: from meeting face-to-face with clients and training new hires to securing new contracts, having a clear goal for your business travel can yield clear and measurable growth for your business.
    • Increased productivity: gone are the days of single-meeting business trips. Instead, by aligning trips with specific objectives, like conferences and site visits, you can help to maximise productivity and minimise unnecessary travel expenses.
    • Talent development and networking: purposeful travel can also be used for employee development initiatives. Attending conferences, workshops and training programmes. These experiences benefit your talent pool, and help you to stay updated with industry trends.

    Making business travel sustainable

    What if we told you that purposeful and sustainable business travel go hand in hand? With 83% of business leaders saying that sustainability programme activities directly create both short and long-term value for their organisation, let’s explore how purposeful travel can help you add to this growth.

    In recent years, sustainability has become a key priority for many businesses. But ensuring your business travel strategy meets your company-wide sustainability objectives is no easy task. This is where being purposeful about your business travel can help.

    Purposeful business travel is all about considering your specific business goals. For many, this includes prioritising sustainable choices. By making purposeful choices then, you can also reach sustainability targets by being more mindful about your business travel.

    This can involve choosing more sustainable transportation like opting for train travel for shorter journeys instead of relying on planes. Or, finding accommodation that has implemented sustainability initiatives. By booking in advance and taking longer trips, you can significantly decrease your carbon footprint and take your time in sourcing more eco-friendly options that align with your business goals.

    Cost-effective business travel

    Balancing cost-effective choices with more sustainable travel options can sometimes be difficult and contradictory. Train travel, for example, is a more sustainable option than taking a flight, however, train fares are often more expensive.

    The good news is that this challenge can be mitigated with careful and purposeful planning. And this is where an experienced TMC can be called upon to support you in this planning.

    But, first, what does cost-effective business travel look like?

    Cost-effective business travel is all about optimising resources and maximising value, whilst minimising unnecessary expenses. In this way, being purposeful about your travel can help you do just that. By cutting out trips that lack a clear purpose, and looking into developing your business goals instead, you can create cost-effective trips that maximise ROI and minimise waste by being more purposeful when planning.

    Whilst managing your corporate travel programme can become expensive if you don’t have the right tools and expertise at your fingertips — booking your transport and accommodation well in advance and choosing alternate travel like trains or coaches can help you to start seeing your budget spent more efficiently.

    Ultimately, by being more purposeful in your travel overall, you can optimise your travel expenses. This helps to become more cost-effective by maximising ROI, and ensuring that resources are allocated strategically according to your goals. This, in turn, can help you to meet your sustainability goals as well as your goals for ROI and growth — all of which are essential for long-term success in today’s business landscape.

    Travel with purpose today

    Making your travel more purposeful, sustainable and cost-effective is essential to your business’ success both now and in the future. We hope that this guide has helped you to feel more confident in making more mindful travel decisions.

    If you have further questions or want to learn more about how ACE Travel Management can support your business goals, get in touch with our team.

    5 ways to Reduce Costs on Your Next Corporate Trip

    Corporate travel can be an essential part of doing business, but it can also become a significant expense if not managed carefully. As companies aim to maintain profitability, reducing travel costs has become a priority for many organisations.

    Fortunately, there are several strategies you can employ to help lower expenses without sacrificing the quality of your corporate trips. Here are five effective ways to reduce costs on your next corporate trip.

    1. Plan ahead and book early

    One of the most effective ways to save money on corporate travel is to plan ahead and book your travel arrangements as early as possible. Airlines, hotels, and car rental companies often offer discounted rates for early bookings. By securing your flights and accommodation well in advance, you can take advantage of these savings.

    Additionally, early planning allows you to compare prices across various platforms and choose the best options. Using travel management tools can help streamline this process, providing you with real-time data on fares and availability. Setting a travel policy that encourages early bookings can significantly impact your overall travel costs.

    2. Leverage corporate travel discounts

    Many hotels, airlines, and car rental companies offer corporate travel discounts to businesses that frequently travel for work. Ensure your company is signed up for any loyalty programs or corporate accounts that can provide exclusive rates or perks. These may include complimentary upgrades, free meals, or additional amenities that can enhance the travel experience without adding extra costs.

    It’s also beneficial to negotiate with travel providers for better rates, especially if your company has a high volume of bookings. Building relationships with these vendors can lead to long-term savings and preferential treatment.

    3. Use technology to your advantage

    Technology has transformed the way we travel, and it can also help reduce costs. Consider using travel management software that allows you to track expenses, manage itineraries, and book travel from one platform. These tools often provide insights into spending patterns, helping identify areas where you can cut back.

    Additionally, mobile apps can be invaluable for real-time updates on flight status, gate changes, and even last-minute accommodation deals. This can save both time and money, ensuring your travellers have the most efficient and cost-effective options available at their fingertips.

    4. Consider alternative accommodation

    While staying in a reputable hotel is often the standard for corporate travel, it’s worth exploring alternative accommodation options that can offer substantial savings. Short-term rentals, serviced apartments, or even co-living spaces can provide a more cost-effective solution, especially for longer stays.

    These alternatives often come with additional benefits, such as kitchen facilities, allowing travellers to prepare their meals rather than dining out for every meal. This not only saves money but also provides a more comfortable and homely environment for employees during their trip.

    Additionally, consider locations outside of the city centre, which can offer lower accommodation rates while still being accessible to business venues.

    5. Encourage group travel

    If multiple employees are travelling to the same destination, consider encouraging group travel. Booking flights and accommodation for a group can often lead to significant discounts, as airlines and hotels may offer special rates for bulk bookings.

    Group travel can also foster teamwork and collaboration, as employees can share experiences and network during their time together. Organising transportation, such as shuttles or shared rides, can further reduce costs and enhance the overall travel experience.

    Travel smart

    Reducing costs on corporate trips doesn’t have to mean sacrificing quality or convenience. By implementing these five strategies—planning ahead, leveraging discounts, using technology, considering alternative accommodation, and encouraging group travel—your business can significantly lower its travel expenses.

    By taking a proactive approach to corporate travel management, you can ensure that your trips remain both productive and cost-effective. With careful planning and smart decision-making, you can achieve a successful corporate trip without breaking the bank.

    Learn more about corporate travel in our blog section.

    How to Develop a Successful Business Travel Policy

    Business travel is increasingly ubiquitous, therefore a well-structured travel policy is essential for companies aiming to optimise their travel operations. A solid travel policy not only helps manage expenses but also enhances employee satisfaction and safety during business trips.

    For corporate travel agencies, understanding how to develop an effective travel policy can lead to smoother operations and improved client relationships. This blog outlines the key components of a successful business travel policy and how to implement it effectively.

    Understanding the importance of a travel policy

    A business travel policy is a set of guidelines that governs the travel arrangements for employees. It serves multiple purposes:

    1. Cost control: a clear policy helps control travel expenses, ensuring that employees adhere to budget limits.
    2. Consistency: a standardised approach allows for consistent treatment of travel requests and reimbursement processes.
    3. Safety and compliance: a robust policy prioritises employee safety and ensures compliance with legal requirements, especially when travelling internationally.
    4. Enhanced productivity: with clear guidelines in place, employees can focus on their core responsibilities rather than navigating travel uncertainties.

    Steps to develop an effective travel policy

    1. Assess your company’s needs

    Begin by analysing your company’s specific travel requirements. Consider factors such as:

    • Travel frequency: how often do employees travel for business?
    • Destinations: which locations are frequently visited, and are there specific regulations to consider?
    • Employee roles: different roles may require different travel arrangements; for example, executives may have different needs compared to support staff.

    Gather input from various departments to ensure that the policy addresses diverse perspectives and needs.

    2. Establish clear guidelines

    Once you have assessed your company’s needs, it’s time to establish clear and comprehensive guidelines. Key areas to cover include:

    • Booking procedures: specify how and when employees should book travel, including preferred travel agencies, booking tools, or platforms.
    • Expense limits: outline allowable expenses for travel-related costs, such as accommodation, meals, and transportation. Provide examples of both acceptable and unacceptable expenses to eliminate ambiguity.
    • Travel class guidelines: define travel class options for different employee levels and journey lengths. For instance, you might allow business class for long-haul flights for executives while standardising economy class for other staff.
    • Advance booking requirements: encourage employees to book in advance to secure better rates and availability.

    3. Consider employee safety

    Prioritising employee safety is crucial in any travel policy. Include the following aspects:

    • Emergency procedures: outline steps employees should take in case of emergencies while travelling, including contact numbers for the company and local authorities.
    • Health and safety considerations: provide guidance on vaccinations, health risks, and insurance options for international travel.
    • Travel risk assessment: encourage employees to assess potential risks at their destination and provide guidelines for mitigating those risks.

    4. Encourage sustainability

    As businesses increasingly focus on sustainability, it’s important to incorporate environmentally friendly practices into your travel policy. Consider:

    • Green travel options: encourage the use of public transport or carpooling where possible.
    • Offsetting carbon emissions: explore options for offsetting carbon emissions generated by business travel, such as investing in carbon offset programmes.

    5. Implement a review process

    Establishing a process for regularly reviewing and updating your travel policy is vital. Factors such as changing business needs, employee feedback, and shifts in the travel landscape may necessitate updates. Consider the following:

    • Feedback mechanism: encourage employees to provide feedback on the travel policy and their experiences. This input can highlight areas for improvement and promote a culture of collaboration.
    • Annual review: set a schedule for annual reviews of the policy to ensure it remains relevant and effective.

    6. Communicate the policy

    Once the travel policy is finalised, communicate it effectively to all employees. Ensure that everyone understands the policy and its implications. Consider the following methods:

    • Training sessions: host workshops or training sessions to walk employees through the policy.
    • Accessible documentation: make the policy easily accessible via the company intranet or employee handbook. Ensure that employees can refer back to it when needed.

    Crafting a travel policy for success

    Developing a successful business travel policy is a strategic investment that benefits both employees and the company as a whole. By understanding your company’s unique needs, establishing clear guidelines, prioritising safety, encouraging sustainability, and maintaining open communication, you can create a policy that enhances the business travel experience.

    A well-executed travel policy not only streamlines operations but also fosters a culture of trust and accountability among employees. As a corporate travel agency, supporting your clients in implementing these policies can lead to improved client satisfaction and long-term relationships.

    Learn more about the world of business travel management, and how to make the best of it.

    How to Overcome Jet Lag on Business Trips

    Jet lag can be a significant hindrance during business trips, affecting productivity, focus, and overall well-being. As a business traveller, it is essential to manage jet lag effectively so that you can perform at your best upon arrival.

    Whether travelling across several time zones or just one, preparing for jet lag and managing it effectively can greatly improve your travel experience. Let’s explore some practical ways to minimise jet lag and stay sharp while travelling for business.

    Understanding jet lag

    Jet lag occurs when your body’s internal clock, or circadian rhythm, is disrupted due to crossing multiple time zones in a short period. The result? A mismatch between your body’s natural sleep-wake cycle and the time zone of your destination.

    Symptoms of jet lag can include:

    • Difficulty falling asleep (insomnia).
    • Drowsiness during the day.
    • Headaches.
    • Lack of concentration or focus.
    • Extreme tiredness (fatigue).
    • A general feeling of being “off” or not like yourself.
    • Upset stomach.
    • Mood changes, like irritability.

    Prepare in advance

    The first step in overcoming jet lag starts before you even set foot on the plane. If possible, try adjusting your sleep schedule gradually in the days leading up to your trip. For example, if you’re travelling east, go to bed earlier each night to align your internal clock with your destination’s time zone. In the same vein, if you’re travelling west, try staying up a little later.

    By easing your body into the new schedule ahead of time, you can reduce the shock of the time zone difference when you arrive.

    Another preparation strategy is to ensure you are well-rested before your departure. Avoid the temptation to stay up late packing or finishing work. A tired body will struggle even more with the effects of jet lag.

    Stay hydrated

    Dehydration can exacerbate the symptoms of jet lag, so it is vital to drink plenty of water before, during, and after your flight. Airplane cabins are notoriously dry environments, which can quickly deplete your hydration levels. Stick to water and avoid caffeine or alcohol, as both can dehydrate you and disrupt your sleep patterns.

    By maintaining good hydration levels, your body will be better equipped to adjust to a new time zone and combat fatigue more effectively.

    Align with the local time

    One of the most effective ways to overcome jet lag is to immediately start living in the local time zone of your destination. Upon boarding the plane, adjust your watch to the destination time and try to match your eating and sleeping patterns accordingly. This shift helps signal to your body that it’s time to adjust.

    If you land in the morning, resist the urge to nap even if you feel exhausted. Instead, stay awake and active, exposing yourself to natural light as much as possible. Daylight is a powerful tool for resetting your internal clock. Likewise, if you arrive at night, try to go to bed at a reasonable local hour to align your body with the new time zone.

    Move around and stretch

    Long flights and sitting for extended periods can make jet lag worse. To counteract this, make an effort to move around the cabin during your flight. Take short walks up and down the aisles, stretch your legs, and perform seated exercises to keep your blood flowing. Movement helps to reduce stiffness and fatigue while promoting circulation.

    Upon arrival, light exercise can also help you adjust. A brisk walk in the sunlight or a short workout session at the hotel gym can reinvigorate your body and mind, aiding the adjustment to the new time zone.

    Optimise your sleep environment

    If you’re travelling across multiple time zones, adjusting your sleep environment is crucial to overcoming jet lag. A few simple changes can make a significant difference in the quality of your rest. First, ensure that your hotel room is conducive to sleep by making it as dark as possible. Use blackout curtains or an eye mask to block out light, which can interfere with your circadian rhythm.

    Additionally, consider using earplugs or white noise machines to drown out any external noises that might disturb your sleep. If your body is struggling to adapt, you might also try melatonin supplements. Melatonin is a hormone that regulates sleep, and supplements can help signal to your body that it’s time to sleep according to the local time.

    Pace yourself during the first few days

    Even with the best strategies in place, jet lag can still affect your energy levels and concentration during the first few days of your business trip. To mitigate this, avoid scheduling back-to-back meetings or high-stakes presentations immediately after arrival.

    Give yourself time to acclimatise by planning lighter tasks or allocating time for rest. This will allow you to build up energy and ensure peak performance when it’s most needed.

    Maintain productivity and enjoy your trip!

    Overcoming jet lag on business trips is key to maintaining productivity and ensuring a successful journey. By preparing in advance, staying hydrated, adjusting to the local time zone, and managing your sleep environment, you can reduce the effects of jet lag and focus on what matters most—your business.

    Travelling for work can be demanding, but with the right strategies in place, you can stay sharp and energised no matter where your business takes you.

    If you would like to read more tips and tricks for business travel, take a look at our range of helpful blogs.

    The Best Apps for Business Travellers

    Business travel can be challenging, with tight schedules, unfamiliar locations, and last-minute changes. Fortunately, the right apps can help smooth out the journey, making everything from booking flights to managing expenses more manageable. Below, we explore some of the best apps for business travellers to enhance productivity and reduce the stress of travel.

    Travel booking and planning apps

    Efficient travel planning is key for business travellers. Several apps simplify the booking process, ensuring seamless travel arrangements.

    • TripIt: this app consolidates all your travel plans—flights, hotels, car rentals—into a single, easy-to-use itinerary. Simply forward confirmation emails to TripIt, and it will create a master schedule, complete with directions, weather updates, and maps.
    • Hopper: for those looking to save on flight costs, Hopper predicts the best times to book flights. The app notifies you when prices are likely to drop, helping you secure the best deal.

    Expense management apps

    Managing expenses can be a hassle, especially when travelling for business. Expense management apps help streamline this process.

    • Expensify: this popular app allows users to easily scan receipts, track mileage, and create expense reports. With features that automatically categorise expenses and integrate with major accounting software, Expensify is perfect for managing business travel expenses.
    • Concur: often used by larger organisations, Concur simplifies expense reporting by integrating travel bookings with expense tracking. Its intuitive interface makes it easy for business travellers to submit expense reports directly from the app.

    Communication and collaboration apps

    Staying connected with colleagues and clients is crucial while on the road. The following apps facilitate communication and collaboration.

    • Slack: this well-known communication tool helps you stay connected to your team, no matter where you are. Slack’s mobile app supports direct messaging, file sharing, and video calls, ensuring that business travellers can collaborate effectively.
    • Zoom: video meetings have become a staple in the business world. Zoom’s mobile app allows users to join meetings from anywhere, making it ideal for business travellers who need to participate in calls while on the move.

    Navigation and local information apps

    Getting around in unfamiliar cities can be daunting, but these apps provide navigation assistance and local insights.

    • Google Maps: as a must-have app for any traveller, Google Maps offers accurate navigation, real-time traffic updates, and public transport information. Its “Explore” feature also helps you find nearby restaurants, cafes, and other local points of interest.
    • Citymapper: for business travellers visiting major cities, Citymapper provides detailed public transport information, including buses, trains, and even ride-sharing options. It’s particularly useful for navigating large urban areas with complex transit systems.

    Language and currency apps

    Language barriers and currency differences can add complications to business travel, but these apps can help overcome them.

    • Google Translate: Google Translate offers real-time translation in over 100 languages, including offline capabilities for when internet access is limited. Its voice translation feature is particularly useful for quickly communicating with locals in different languages.
    • XE Currency: keeping track of currency exchange rates is crucial for international business travel. XE Currency provides up-to-date exchange rates and allows you to quickly convert between currencies, even when offline.

    Wellness and productivity apps

    Business travel can be taxing on the body and mind. Wellness and productivity apps help travellers maintain balance.

    • Calm: long flights, time zone changes, and busy schedules can make it hard to unwind. Calm offers guided meditation sessions, sleep stories, and breathing exercises to help you relax and stay focused.
    • Evernote: for those who like to jot down ideas on the go, Evernote serves as a digital notebook that can sync across multiple devices. It’s ideal for organising notes, creating to-do lists, and saving important documents.

    Let apps make your life easier

    With the right apps, business travel doesn’t have to be stressful. From booking flights and managing expenses to staying connected and finding your way in new cities, these tools can help you navigate your journey more smoothly.

    By making use of these apps, business travellers can improve productivity, reduce travel-related stress, and ensure a more enjoyable travel experience.

    Get more useful travel tips by visiting our news section.

    How to Stay Productive While Travelling for Business

    Business travel is often an essential part of maintaining relationships, closing deals, and expanding a company’s reach. However, it can also disrupt your usual workflow and hinder productivity. Fortunately, with a few strategic approaches, you can stay productive while on the go.

    Explore all of our actionable tips to ensure you make the most of your business travel, enhancing your productivity and overall effectiveness.

    The importance of planning ahead

    One of the key factors in maintaining productivity during business travel is planning. By preparing in advance, you can mitigate potential disruptions and ensure you have the necessary tools to work effectively.

    Create a travel itinerary

    Before your trip, create a detailed itinerary outlining your travel plans, meetings, and deadlines. Having a structured plan not only helps you stay organised but also allows you to allocate time for work tasks between meetings and travel commitments.

    An itinerary serves as a roadmap, guiding your activities and minimising any last-minute surprises.

    Set clear objectives

    Establishing clear objectives for your trip is crucial. What do you hope to accomplish during your time away? Whether it’s securing a contract, networking with industry leaders, or attending a conference, having specific goals can help you focus your efforts. Write down these objectives and keep them in mind as you navigate your travel schedule.

    Maximise downtime effectively

    Business travel often involves waiting times—whether at airports, train stations, or between meetings. Rather than viewing these moments as wasted time, consider them as opportunities to be productive.

    Utilise travel time wisely

    If you’re travelling by train or plane, take advantage of this time to catch up on emails, read reports, or work on presentations. With many airlines and trains now offering Wi-Fi, staying connected is easier than ever. Consider downloading any important documents or materials ahead of time, so you can work offline if needed.

    Schedule breaks

    While it’s essential to be productive, it’s equally important to schedule breaks to recharge your mind. Working continuously can lead to burnout and decreased efficiency.

    Plan short breaks between tasks or meetings to refresh your focus and maintain your energy levels. Use these moments to stretch, hydrate, or take a brief walk to clear your mind.

    Create a portable workspace

    Having a dedicated workspace can significantly enhance your productivity. When travelling for business, it’s vital to create a portable workspace that allows you to work efficiently, regardless of your location.

    Invest in travel-friendly technology

    The right technology can make all the difference when it comes to working on the go. Consider investing in lightweight devices such as laptops, tablets, or smartphones that can easily fit into your travel bag.

    Ensure that you have the necessary accessories, such as portable chargers, noise-cancelling headphones, and a reliable internet connection. These tools will enable you to work efficiently, even in less-than-ideal environments.

    Organise your digital files

    Before you embark on your trip, ensure that all your important files are organised and easily accessible. Use cloud-based storage solutions to store and share documents, allowing you to access them from any device. This will not only save time but also prevent you from fumbling through files while on the go.

    Foster connections

    Business travel provides a unique opportunity to strengthen professional relationships. Engaging with colleagues and clients can enhance your networking efforts and create valuable connections.

    Schedule networking opportunities

    Take the initiative to arrange meetings or casual catch-ups with clients, colleagues, or industry peers during your trip. These interactions can lead to fruitful discussions and opportunities that may not arise through virtual communication.

    By proactively seeking out these connections, you can maximise the benefits of your travel.

    Attend networking events

    If your schedule permits, consider attending networking events, conferences, or trade shows in your travel destination. These occasions not only offer opportunities to learn and grow but also allow you to connect with others in your industry.

    Engaging with fellow professionals can inspire new ideas and collaborations, ultimately benefiting your business.

    Maintain a healthy work-life balance

    Finally, while it’s essential to remain productive during business travel, it’s equally important to maintain a healthy work-life balance. Travelling can be demanding, and neglecting your well-being can hinder your overall productivity.

    Prioritise self-care

    Ensure you prioritise self-care, even when on the road. This may include eating healthy meals, staying hydrated, and getting enough rest. Taking care of your physical and mental health will enable you to perform at your best and maintain your productivity throughout your trip.

    Embrace the local culture

    Make time to explore the local culture and surroundings of your travel destination. Engaging in leisure activities can help you recharge and gain new perspectives, ultimately enhancing your creativity and problem-solving abilities. This balance between work and leisure can contribute to your overall satisfaction and productivity while travelling.

    Optimise your business travel

    Staying productive while travelling for business is achievable with the right strategies in place. By planning ahead, utilising downtime effectively, creating a portable workspace, fostering connections, and maintaining a healthy work-life balance, you can ensure that your travel experience is both efficient and rewarding.

    Embrace these tips to make the most of your business trips, enhance your productivity, and drive your success.

    If you would like more advice and insights into the do’s and don’t of business travel, make sure to check out our blog.

    The Best Travel Management Software for Businesses

    Managing corporate travel can be a complex and time-consuming task for businesses, especially when considering multiple bookings, managing expenses, and ensuring compliance with company policies.

    Travel management software can streamline this process, automating tasks and providing valuable insights into travel spend, helping companies save time and money. Explore the best travel management software for businesses and why it’s crucial for efficient corporate travel management.

    What is business travel management?

    Business travel management refers to the planning, booking, and management of all aspects of corporate travel, including flights, accommodations, ground transportation, and expenses. A well-structured travel management programme ensures employees have seamless travel experiences, while also keeping costs under control and adhering to the company’s travel policies.

    Companies of all sizes can benefit from a more structured and streamlined approach to business travel. With the right tools in place, such as travel management software, the process of booking, tracking, and reporting becomes more manageable.

    Why use travel management software?

    Travel management software offers much more than just booking platforms. They offer all-in-one solutions that simplify booking processes, help manage travel policies, track expenses, and provide detailed reports on travel behaviour and costs. Businesses can greatly benefit from implementing a travel management system, especially when managing multiple employees travelling to various destinations.

    By using travel management software, businesses can ensure that their employees are travelling efficiently, economically, and safely. Software also provides visibility into travel spending patterns, helping companies identify areas where savings can be made.

    Top travel management software for businesses

    Airbnb for work

    While many are familiar with Airbnb for leisure travel, Airbnb for work offers tailored solutions for corporate travellers. This platform allows businesses to book a wide range of accommodation types, from short-term rentals to meeting spaces. The major advantage of using Airbnb for Work is the centralisation of bookings—everything is linked to the company’s profile, making it easier for finance teams to manage invoices and track employee stays.

    The platform also offers an innovative feature for team-building activities through Airbnb Experiences, allowing for more holistic travel planning. Additionally, its dashboard gives companies a clear view of travel expenses, making it an excellent option for businesses that want flexibility in their travel arrangements.

    Google Travel

    Previously known as Google Trips, Google Travel helps users plan their trips by consolidating all travel-related information in one place. For business travellers, this means a simplified process of booking flights, hotels, and car rentals, all while being able to view maps, weather conditions, and more.

    Google Travel automatically saves information such as flight confirmations and hotel bookings directly to the user’s account. This is ideal for businesses looking to keep all travel details organised, reducing the risk of missing important travel updates or documents.

    AirHelp

    Though not exclusively designed for corporate travellers, AirHelp can be a valuable tool for businesses, especially when flight delays or cancellations occur. This software informs travellers of their rights and helps them claim compensation if their flights are significantly delayed or cancelled.

    For businesses, AirHelp can save time by ensuring that employees are aware of what to do in case of travel disruptions. This added layer of support ensures that employees are well-prepared, even when things don’t go according to plan.

    PackPoint

    Forgetting to pack an essential item for a business trip can be disastrous. PackPoint helps travellers create customised packing lists based on the destination, weather, and trip duration. It’s a helpful tool that ensures employees are well-prepared for their trips, reducing stress and improving productivity.

    For businesses, PackPoint can act as a simple but effective tool to ensure employees are adequately prepared for their travels, preventing any last-minute packing issues that could hinder the success of the trip.

    The benefits of partnering with a business travel management company

    While travel management software provides great advantages, working with a specialised business travel management company can take your corporate travel to the next level. Our expert team offers bespoke travel management solutions tailored to your company’s specific needs.

    At ACE Travel Management ATG UK, we help you leave travel booking worries in the past. Our integrated travel booking system allows you to plan, approve, book, and manage travel arrangements from anywhere, whether at your desk or on the go. With real-time reporting, you can keep track of all company bookings and ensure compliance with your global and location-based travel policies.

    From providing access to the latest travel management software to offering personalised service every step of the way, our goal is to streamline your corporate travel process and improve overall efficiency. With our support, your team can focus on their work, while we take care of the travel logistics.

    Streamline your corporate travel processes

    Selecting the right travel management software is crucial for businesses looking to streamline their corporate travel processes and enhance productivity. Whether you opt for helper tools, like Airbnb for Work, or find a business travel management expert to do everything for you, having software to manage travel can make a significant difference.

    If you would like to partner with a specialised business travel management company and experience an added layer of convenience and expertise, get in touch with our team today. Our tailored solutions ensure that every aspect of your business travel is handled efficiently, allowing your team to focus on driving success.